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CapitaLand Mall Trust
Annual Report 2015
Overview
Sustainability
Business
Review
Portfolio
Details
Corporate
Governance &
Transparency
Financials &
Additional
Information
CMT’s distribution policy is to distribute at least 90.0% of its taxable income (other than gains from the sale of
real estate properties by CMT which are determined to be trading gains), with the actual level of distribution to
be determined at the Manager’s discretion.
Conduct of Shareholder Meetings
Principle 16:
Companies should encourage greater shareholder participation at general meetings of shareholders,
and allow shareholders the opportunity to communicate their views on various matters affecting
the company.
The Manager supports the principle of encouraging Unitholders’ participation and voting at general meetings.
Unitholders receive a CD containing the CMT annual report (printed copies are available upon request) and notice
of the annual general meeting. As and when an extraordinary general meeting is to be held, Unitholders will
receive a copy of the circular which contains details of the matters to be proposed for Unitholders’ consideration
and approval. Notices of the general meetings are also advertised in the press and issued on SGXNet.
At general meetings, Unitholders are encouraged to communicate their views and discuss with the Board and
Management matters affecting CMT. Representatives of the Trustee, Directors (including the chairpersons of
the Board and the AC), the Manager’s senior management and the external auditors, would usually be present
at general meetings to address any queries that Unitholders may have.
To safeguard Unitholders’ interests and rights, a separate resolution is proposed for each substantially separate
issue at general meetings. To ensure transparency in the voting process and better reflect Unitholders’ interest,
the Manager conducts poll voting for Unitholders/proxies present at the general meetings for all the resolutions
proposed at the general meetings.
The total number of votes cast for or against the resolutions and the respective percentages are announced on
SGXNet after the general meetings. Voting in absentia and by email which are currently not permitted may only
be possible following careful study to ensure that the integrity of information and authentication of the identity
of Unitholders through the web are not compromised, and legislative changes are effected to recognise remote
voting.
Minutes of the general meetings are taken and are available to Unitholders for their inspection upon request.
Since 2015, minutes of annual general meetings are also uploaded on CMT’s website at
.
Unitholders also have the opportunity to communicate their views and discuss with the Board and Management
matters affecting CMT after the general meetings.
(E) ADDITIONAL INFORMATION
Additional Committees
Apart from the AC and CDC, the Board has also established the EC and IC.
The EC oversees the day-to-day activities of the Manager and that of CMT, on behalf of the Board. The EC is
guided by its terms of reference, in particular, the EC:
(a) approves specific budgets for capital expenditure on development projects, acquisitions and enhancements/
upgrading of properties within its approved financial limits;
(b) reviews management reports and operating budgets; and
(c) awards contracts for development projects.
