The upcoming AGM to be held on 29 April 2024 will be convened and held physically and by electronic means (AGM 2024). Unitholders may attend AGM 2024 in person at the physical venue or by electronic means by observing and/or listening to the AGM 2024 proceedings via live audio-visual webcast or live audio-only stream. Unitholders will also be allowed to submit questions to the chairman of the meeting in advance of, or live at, AGM 2024 and substantial and relevant questions related to the resolutions to be tabled for approval at the AGM 2024, received from Unitholders will be addressed before AGM 2024 via publication on the Website and on SGX-ST, or at AGM 2024. Unitholders may also vote at the AGM (a) live by the Unitholders or their duly appointed proxy(ies) (other than the chairman of the meeting) via electronic means; or (b) by appointing the chairman of the meeting as proxy to vote on their behalf at the AGM 2024. Further information on the arrangements relating to the conduct of AGM 2024 is provided in the notice of AGM 2024. All Directors (including the CEO who is also a Director) attended the AGM 2023. A record of the Directors' attendance at the 2023 General Meetings can be found in the record of their attendance at general meeting(s) and Board and Board Committee meetings for FY 2023 set out on page 167 of this AR. Unitholders are entitled to attend general meetings and are accorded the opportunity to participate effectively and vote at general meetings (including through the appointment of up to two proxies, if they are unable to attend in person or in the case of a corporate Unitholder, through its appointed representative). Unitholders such as nominee companies which provide custodial services for securities are not constrained by the two proxy limitation, and are able to appoint more than two proxies to attend, speak and vote at general meetings of CICT. At AGMs, Management makes a presentation to Unitholders to update them on CICT's performance, position and prospects. The presentation materials are made available to Unitholders on the Website and the SGXNet. At general meetings, Unitholders are given the opportunity to communicate their views, ask questions and discuss with the Board and Management on matters affecting CICT. Representatives of the Trustee, Directors (including the chairman of the respective Board Committees), key management personnel and the external auditors of CICT, attend and are present for the entire duration of the general meetings to address any queries that the Unitholders may have, including queries about the conduct of CICT's external audit and the preparation and contents of the external auditors' report. Directors and Management also interact with Unitholders after the general meetings. To ensure transparency in the voting process and better reflect Unitholders' interests, CICT conducts electronic poll voting for all the resolutions proposed at general meetings. One Unit is entitled to one vote. Voting procedures and the rules governing general meetings are explained and vote tabulations are disclosed at the general meetings. An independent scrutineer is also appointed to validate the vote tabulation procedures. Votes cast, for or against and the respective percentages, on each resolution are tallied and displayed 'live' on-screen to Unitholders after each resolution is voted on at the general meetings. The total number of votes cast for or against each resolution and the respective percentages are also announced on SGXNet after the general meetings. Provision 11.4 of the Code requires an issuer's Constitution to allow for absentia voting at general meetings of shareholders. CICT's Trust Deed currently does not permit Unitholders to vote at general meetings in absentia (such as via mail or email). Further to legislative changes implemented in July 2023 to recognise real-time remote electronic voting, the Manager considered and has implemented relevant amendments to the Trust Deed to permit real-time electronic voting for CICT. The Manager is of the view that although these aforementioned changes may still be considered a partial deviation from Provision 11.4 of the Code as Unitholders or their duly appointed proxy(ies) are still required to attend the general meeting virtually in order to avail themselves of real-time remote electronic voting, Unitholders nevertheless now have greater opportunities (in addition to the proxy regime) to communicate their views on matters affecting CICT even when they are not physically in attendance at general meetings. The Manager will consider implementing the relevant amendments to CICT's 160 CAPITALAND INTEGRATED COMMERCIAL TRUST CORPORATE GOVERNANCE
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